COMPONENTS OF A HRIS (HUMAN RESOURCE INFORMATION SYSTEM)
COMPONENTS OF A HRIS (HUMAN RESOURCE INFORMATION SYSTEM)
HRIS
stands for Human Resources Information System. This system is used to collect
and store data on a company’s employees. HRIS encompasses the basic
functionalities needed for end-to-end Human Resources Management (HRM). It is a
system for recruitment, performance management, learning and development, etc.
This system can either run on the company’s own technical infrastructure or be
cloud-based. This means that the HR software is running outside of the
company’s premises, making it much easier to update [aihr.com, 2021].
Components of HRIS
- database: it’s a database which stores the employee's information regarding their history, emergency contact numbers, and performance review. The data can be accessed from anywhere in the world.
- Time and labor management: employees can enter their own hours worked and managers can promptly validate vacation requests with the HRIS software, and the data is supplied straight to payroll.
- Payroll functions: employee hours can be simply downloaded or unloaded, and checks or payroll deposits can be issued to employees.
- Employee interface: Employees can update their personal information, check pay scales, modify retirement benefit plans, update direct deposit information, and download benefit election paperwork from a section of the database dedicated to them.
- Recruitment and Retention: This process will help to find the talent and acquire it, provide the required training, and help to receive proper compensation and benefits.
- Employee Benefits: Help for Employers to Establish Medical Benefits and Retirement Investments
Types of HRIS
- Operational HRIS
1. Worker
Information Systems for
2. System
of Position Control
3. Performance
Management Systems (PMS)
- Tactical HRIS
1. Information
Systems for Recruitment
2. Information Systems for
Pay and Benefits
3. Employee
Training and Development Frameworks
-
Strategic HRIS
1. Workforce Planning System.
2. Software for Human
Resource Information Systems
-
Complete HRIS
The automation of HRIS has brought in an incorporated database that collaborates with the human asset records, employee documents, employee positions, stock records, organizational policies, employee monitoring, and numerous other human asset records [peoplehum.com, 2021].
Processing/analysis in HRIS
Figure 02 [aihr.com, 2021]
Advantages of HRIS
Ø It reduces the cost of data stored in the HR department.
Ø Faster data extraction and processing.
Ø reduces duplication of effort, resulting in reduced costs.
Ø Availability of accurate and up-to-date human resources data.
Ø Better analysis leads to more effective decision-making.
Ø More meaningful career planning and advice at all levels.
Ø Improving the quality of reports.
Ø better ability to react to environmental changes.
Ø More transparency in the system [icehrm.com, 2021].
Conclusion
HRIS
is a single system that can do all the HRM-related work more effectively with
fewer errors. This helps to minimize the work force that is allocated to
monitoring separately when this system is not implemented in an organization.
There may be some bugs in the system, but those can be corrected in regular
updates. Proper training and guidance are needed to handle this system
effectively.
References
aihr.com, 2021, what is an HRIS? An HR Practitioner’s Guide, Available at:
https://www.aihr.com/blog/human-resources-information-system-hris/#Implementation.
[Accessed on 2021.11.30]
icehrm.com, 2021, Advantages or Benefits of the Human Resources Information System (HRIS), Available at: https://icehrm.com/blog/advantages-or-benefits-of-the-human-resources-information-system-hris/. [Accessed on 2021.11.30]
peoplehum.com, 2021, Human Resource Information Systems, Available at: https://www.peoplehum.com/glossary/human-resource-information-systems. [Accessed on 2021.11.30]
How to Implement an HRIS in 6 Steps | AIHR Learning Bite. 2017. [Film] Directed by AIHR - Academy to Innovate HR. United States: AIHR - Academy to Innovate HR.
Good article detailing the HRIC system with appropriate supporting. Thank you for sharing.
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